Hopatcong Jr. Chiefs

March 23, 2007

8:00PM Civic Center

Board Members-

Present:  Michael Cahn, Darrell Barrett, Siobhan Ferrazzano, Bart Yarosz, Shelley Liloia, Ray Smaha, John Wilkerson, Colette Ioffredo

Proceedings:

-Meeting called to order at 8:11 PM by Michael Cahn.

-Bi-laws:

-Board will create amendments to the current bi-laws.

-On the issue of elections there will be a nomination meeting for anyone that wants to run for a position.

-If there is more than one candidate for any position then an election will be held.

-First Amendment-The president does not have a vote in board elections unless a tie breaker is needed.

      -Board voted on this amendment and it was unopposed.

-Board agreed that meetings will involve civil discussions.

-Members will be allowed to vote in elections, nominate board members, and attend membership meetings.

-Email:

-Ray would like to be mailed.

-All other board members do use email.

-Mike Cahn would like to have small online meetings to address issues in between the scheduled meetings.

-Email Siobhan Ferrazzano or Mike Cahn if you would like to have something added to the website.

-Banquet:

-There have not been many confirmations so Mike would like the board to contact parents and remind them.

-Board discussed inviting John Young and the high school coach to the banquet.

Insurance:

-Cost will be approximately $15-18 per child for a 1 year policy.

-Club is required to carry a 1 million dollar policy.

-Board discussed raising the registration fee to include the cost of the insurance.

-New forms needed for next season where parents will provide health insurance information.

-Board discussed adding to coach’s job requirements that they all be Rutgers certified.

Treasurer’s Report:

-Club is starting the new season with money in the bank and debt free.

-Check’s will require 2 signatures for anything over a specified dollar amount.

-There are no cash withdrawals allowed from the bank.  Cash needed will be taken from the petty cash box.

-All meetings will begin with a treasurer’s report.

Club Code of Conduct:

-This will cover parents, coaches and children at all practices, meets and tournaments.

-Violations will be brought to the Board for review.

-Second Amendment:

   -Jr. Chief’s agree to adopt a code of conduct for the club.  Board voted and all agreed.

Fundraising:

-First event will be a carwash.

-Shelley will find a location for the end of April.

-Colette will assist Shelley with having a food stand and selling leftover merchandise from last season.

-Shelley would like to get a gambling license for the club so we can also do 50/50 at events.

League:

-Board discussed which league the club will join next year: Sussex or Tri-County?

-Bart:  Feels that tri-county is on the right track for next year.  He has never been                     

           part of Sussex so he can’t give an opinion on that one.

            -Darrell: Prefers Sussex because they have better wrestlers.  He spoke to the High    

School coach who feels we should be in Sussex because of better wrestlers and better coaches.  The JV and Varsity wrestle on the same night at Sussex so it’s more mat time for the kids.

            -Ray: Wants to make sure that whatever league we join things are not just getting

                        thrown together.

            -John: Prefers Sussex.  Feels its better for the kids to wrestle with other kids that

                        That they will face in high school.

            -Colette: Can’t really give an opinion.

            -Shelley: Can’t give an opinion.

            -Siobhan: Can’t give a personal opinion on leagues but knows that Coach Dill

                            Prefers Sussex.

            -Mike: Likes the idea of JV and Varsity on the same night.  Traveling is better in

                        Sussex.  Competition is tougher.  We should be wrestling the kids we will     

                        See in high school.  Hopatcong started years ago in the Sussex league.

                        Will attend the tri-county and the Sussex meetings the first week of April

                        Would like to see Hopatcong host tournament.

-Mike Cahn read a letter sent to the board from Glen Haines.

            -Glen thinks we have a new board, a new direction and a new outlook for next

            Year.  He feels we should be in Sussex County but will support whatever

            Decision the club makes.

-Board decided that if Mike and Darrell are at the league meetings and everything seems right they can decide on the spot to join the league.

-If there are things they don’t agree on then it will be brought back to the board for a vote.

Other Business:

-Shelley and Colette will work on planning the carwash.

-Darrell and Mike will attend meetings for both leagues.

-Shelley will look into the gambling license.

-Darrell will inventory the storage closet.

-Next meeting is scheduled for April 6, 2007 at 8 PM.

-Meeting adjourned at 10:00 PM.

-Minutes submitted by secretary, Siobhan Ferrazzano.